Saving a slideshow presentation with notes as PDF
For assessments that require a submission of a PowerPoint presentation (with notes section) converted to PDF format, please follow the instructions outlined below. Please refer to the unit guide and/or Academic staff for information about the content which needs to be included in the presentation.
Jump to the instructions that match the program you're using:
- Microsoft PowerPoint
- Microsoft PowerPoint Online (allows 'Print to PDF' but cannot save notes)
- Mac Keynote
- Google Drive: Google Slides
- OpenOffice Impress
Please note: these instructions are for users with Microsoft PowerPoint 2013, 2010 or 2007 and Adobe Reader. If you do not have Adobe Reader installed on your computer, you can download it for free from: https://acrobat.adobe.com/au/en/products/pdf-reader.html
Step 1 of 6. Open your PowerPoint file and go to the red "File" tab in the top-left corner and then click "Save As", as shown below.
Step 2 of 6. In the "Save As" window, click on the "Save as type" dropdown and select "PDF", as shown below.
Step 3 of 6. After you select the Save as type "PDF", you will see an "Options..." button. Click the "Options..." button.
Step 4 of 6. The only change you need to make in the "Options" window is to set the "Publish what:" dropdown to "Notes pages", and then click "OK".
Step 5 of 6. Click "Save".
Step 6 of 6. Open your PDF version that you just saved. It should open in Adobe Reader and show 1 slide and any accompanying notes per page.
Please note: to add Notes, open your Keynote presentation, click "View" in the menu at the top of your screen, and then select "Show Presenter Notes".
Step 1 of 4. Open your Keynote file and go to the "File" menu at the top of your screen. Click "Export To" and select "PDF..."
Step 2 of 4. In the 'Export Your Presentation' window, Tick "Include presenter notes" and then click "Next..."
Step 3 of 4. Type in a name for your file and choose where to save it. Then, click "Export".
Step 4 of 4. Open the PDF file from where you saved it (which was the Desktop in these screenshot examples). You should see your PDF has saved 1 slide per page with its accompanying notes.
Please note these requirements: you will need to be logged in to your Google account at https://drive.google.com/ and you will need to have Adobe Reader installed on your computer (available at https://get.adobe.com/reader/).
Step 1 of 4. Log in to your online Google Drive and open your Slides Presentation. Click the "File" tab in the top menu, then click "Print settings and preview".
Step 2 of 4. In the preview view, click on the dropbown that says "1 slide without notes" and change it to "1 slide with notes".
Step 3 of 4. You should see the desired preview of your Slides (1 slide per page with the accompanying notes underneath it). Click "Download as PDF".
Step 4 of 4. Open the downloaded PDF to check that it is in the appropriate format (1 slide per page with notes) and then save the PDF to a safe place on your computer.
Step 1 of 3. When you have your presentation open, click on "File" in the top menu and then select "Print..." as shown below.
Step 2 of 3. In the 'Print' window, select "Adobe PDF" as the Printer, then select to Print Document: "Notes", as shown below. Then click "Print".
Step 3 of 3. You will be prompted to select where on your computer you would like to save your new PDF version. We recommend you save to your Desktop, so that you can easily find your new PDF file. Open and check the PDF. It should appear with 1 slide and accompanying notes per page, as shown below.